Glossary¶
Words you'll hear and see around OverDrive. If the wording in the product changes, update this page.
| Term | What it means |
|---|---|
| Accounting Period | The day's books for a store — totals, balancing, deposit. One per business date per store. |
| Available QTY | The stock number you can actually pull or sell right now. On-hand units minus units already on open ROs. |
| Committed | Units of a part that are already on an open RO but haven't been pulled yet. |
| Deposit | The cash bag that goes to the bank at end of day. |
| Draft (PO) | A purchase order being put together; not sent to the supplier yet. |
| DVI | Digital Vehicle Inspection. The tech's walk-around of the vehicle, sent to the customer by text or email. |
| EOD | End of Day. Drawer balancing, bank deposit, closing the books. |
| Inventory PO | A purchase order for stocking parts on the shelf. Different from ordering a part for a specific RO. |
| On Order (PO) | An inventory PO that's been sent to the supplier; waiting on the parts. |
| Partially Applied Payment | Money taken from the customer while the RO is still open. Reduces what they still owe. |
| Partially Received (PO) | A PO where some parts came in but not all. Still open for the rest. |
| Pending Return | A return that's been started but the parts haven't gone back yet. |
| PO | Purchase Order. On its own, usually means an Inventory PO. |
| QOH | Quantity On Hand — the physical count on the shelf. Older label; newer screens show Available QTY. |
| Received (PO) | A PO where all the parts have come in. Closed. |
| Register Status | Whether a specific drawer is open or closed and what's in it. |
| Repair Order (RO) | The document for a customer's visit, from estimate to invoice. |
| Return Order | The document for parts being sent back to a supplier. |
| Returned | A return that's been completed; the stock count has been reduced. |
| RO Part Ordering | Ordering a part straight off an RO line for one customer's repair. Not the same as an Inventory PO. |
| Shop Supply (Paid Out) | The log for any purchase made with company money — shuttle gas, bathroom supplies, safety glasses, etc. |
| SOD | Start of Day. Opening the books and the drawer. |
| Voided (PO) | A PO that was cancelled before any parts came in. |