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Inventory & GP Posting

OverDrive is the source of truth for inventory and the posting comes out of OverDrive — this is not a workaround. There are no inventory transfers in OverDrive and no Relex integration. The month-end inventory posting process and the outputs received from VAST today have already been reviewed; this playbook is how those same outputs are produced from OverDrive each period. It stops being a transition item once OverDrive replicates every inventory-accounting output VAST provides today.

When this applies

Month-end inventory / GP posting must be performed from OverDrive.

The process

  1. Run the OverDrive Inventory Detail extract at 12:01am. (IT)
  2. Run the OverDrive PO and OPO Receipt extracts for the previous month. (IT)
  3. Log into OverDrive and pull the OPNR list at 12:01am. (Finance / GP)
  4. Post PO and OPO receipts for the prior month in Great Plains. (Finance / GP)
  5. Confirm sales audit has posted all days for the previous month. (Finance / GP)
  6. Perform the Great Plains-to-OverDrive Inventory Detail reconciliation and post the true-up into Great Plains. (Finance / GP)
  7. Share the reconciliation results with IT for troubleshooting. (Finance / GP)
  8. Remove Store 4237 from the VAST inventory postings. (Finance / GP)

Go-live & cutover notes

  • Go-live day: a one-time mid-month sync-up is performed to close out VAST. (Finance / GP)