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Sales Audit & GP Posting

Sales Audit's Great Plains posting comes from a large extract that transforms OverDrive sales, paidouts, and purchases into GL codes. It's built to mirror the existing VAST report so Sales Audit doesn't need to retrain, and it carries a couple of known manual workarounds for Goodyear ROAs and coupon/rounding.

When this applies

Sales audit and GP posting to Great Plains must be produced from OverDrive activity.

The process

  1. On 8/18, the SSRS report is generated automatically out of OverDrive for 8/17. (IT)
  2. Sales Audit validates the SSRS report and prepares it for posting in Great Plains. (Sales Audit)
  3. Known workaround: a penny imbalance can appear in the extract and must be corrected manually before posting. (Sales Audit)
  4. Known workaround: coupon and discount amounts must be manually split out on the SJE. (Sales Audit)
  5. On 8/18, the AR transactions are re-keyed into VAST. (Sales Audit)
  6. On 8/19, the 8/18 AR "sales" show up on the VAST SSRS report — Sales Audit ignores these, since they were already posted out of OverDrive. (Sales Audit)
  7. On 8/19, the Goodyear credits post into VAST. (Sales Audit)
  8. On 8/20, the 8/19 Goodyear ROAs show up on the VAST SSRS report — Sales Audit posts these into GP. (Sales Audit)